The Authorized Procurement Representative / Contracts Specialist will support Louis Berger US, Inc. with procurement and subcontracting activities in support of our ongoing emergency power missions being conducted in Puerto Rico.
This position will work out of our San Juan, PR location in Ft. Buchanan and will be working directly with our onsite procurement manager who oversees the field contracting and procurement activity.
This position reports directly to the Vice President of Contracts and works closely with home office and project based staff.
Support all procurement and subcontracting activities from start to finish.
Work with Procurement Specialist and Project Managers to draft, review and submit Purchase Requisitions. Ensure requisitions are complete and have proper evidence of funds availability, and ensure approvals are in accordance with the DRAM (Delegation of Responsibility and Authority Manual).
Vet potential vendors and complete new vendor registration in conjunction with the Export Compliance Manager and Ethics and Compliance department.
Draft and Solicit all Requests for Quotes (RFQs) and Requests for Proposals (RFPs).
Review all bids, create cost price analysis and all other applicable paperwork to ensure that the price is fair and reasonable, and documenting source selection with a negotiation memorandum.
Complete negotiations with vendors / subcontractors as necessary.
Review subcontract terms and conditions in conjunction with the legal and contracts departments.
Draft and execute purchase orders and subcontracts. Approve all contractual actions by affixing your signature to all purchase orders, subcontracts, amendments, modifications and other contractual documents.
Assure that compliance standards are being met by updating procurement folders on SharePoint.
Maintain received material / equipment log as well as procurement tracking log.
Be familiar with all insurance requirements. Request and maintain Certificates of Insurance for subcontractors.
Process all invoices for payment and maintain invoice tracking documents.
Assist logistics manager in tracking shipments as necessary.
Complete ongoing corporate procurement training as necessary.
Utilizing the online synchronized pre-deployment operational tracker (SPOT) in order to request Letters of Authorization (LOAs) for project staff.
Processing of all pertinent background checks (NACI Clearances and CAC applications).
Maintaining and update personnel, logistics and contract information.
Regularly liaise with Project Managers, Operations Staff, in-country Government agents, Contracting Officer’s Representatives and Contracting Officer(s) as required.
Proficiency with Microsoft is necessary; strong understanding of Word, Excel, and Outlook
Strong organization skills and attention to detail
Self-starter, disciplined, highly adaptable
Excellent negotiating, oral and written communication skills
Ability to meet deadlines and handle a variety of assignments simultaneously
Ability to transition easily between collaborative and individual work styles
EEO / AA / M / F / Vet / Disability Employer