Facilities Coordinator
Jones Lang LaSalle, IP, Inc
Aguadilla, PR
hace 62 días

Description : Job Description :

Job Description :

The Facility Coordinator provides administrative support to the Facility Manager, indirect staff and site initiatives / activities.

The ideal candidate must be a quick learner who is comfortable working in a fast-paced environment. Plan and organize work, control schedules through Outlook, support staff meeting minutes and actions, manage and maintain office supplies, conference room management, customer and visitor support, scheduling and travel planning, both domestic and international as well as expense reconciliation, and compose correspondence for the Facility Manager signature.

Work with little direction and protect sensitive and confidential information. Exercise good judgment in setting task priorities, as well as managing multiple, sometimes competing priorities.

Organization / coordination skills for planning meetings, onsite and offsite, as well as agenda development. Some administrative work can be varied and project oriented, requiring considerable coordination and follow through to meet time sensitive requirements.

Acts as a focal point for Finance managing, creating requisitions, purchase orders, good receiving, upload invoices, down load reports for the account via E1 or other designated Honeywell procurement systems.

Advanced proficiency needed in various software programs including, Outlook, E1, Explorer, Java, Microsoft Office, Travel Planner.

Create work orders, incident reports, and timesheets or reclassify work orders through the Corrigo system. Follow up with vendors and suppliers the required documentation to be aligned with the account policy.

Complete and update assigned reports, RAIL, OVSM Tool, Key data base. Maintain file organization, Record Keeping, Facility Procedures and House Keeping aligned with 5S standards or HOS requirements

Basic Qualifications :

  • A college diploma or degree in Business Administration or related field highly
  • preferred.

  • Minimum 1-2 years work experience (on assistant positions)
  • Must have strong knowledge of Microsoft applications (Word, Excel, PowerPoint) and
  • other Office Software.

  • Candidate should be proficient in both English and Spanish communication skills,
  • verbal and written.

  • Must be US Citizen only. No dual citizenship.
  • Additional Qualifications :

  • Manage multiple tasks simultaneously and autonomously.
  • Anticipates requirements and demonstrates initiative.
  • Works efficiently and effectively in a sometimes ambiguous environment.
  • Excellent interpersonal, detail orientation, organization and communication skills
  • required.

  • Able to maintain a high degree of confidentiality.
  • Interacts effectively with internal and external customers including global
  • communication.

  • Must be enthusiastic with a positive outlook and "can-do" attitude.
  • Operates office equipment, such as fax and multi-function copier machines.
  • Ability to work independently with good decision-making skills.
  • Ability to interact professionally with all levels of employees and customers.
  • Good phone etiquette, oral and written communication skills
  • Will be required to coordinate large group meetings and staff meetings, including
  • developing agendas, making arrangements for meeting rooms, equipment and

    refreshments.

  • Willing to supervise employees or coaching them.
  • Gets results : Acts with a sense of urgency, a bias for action and speed.
  • Perform other duties as required, but not limited to those mentioned above.
  • Purchasing experience a plus.
  • Jones Lang LaSalle is an equal opportunity employer committed to a diverse workforce.

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