Sr. Admin and Communications Assistant
GlaxoSmithKline plc
Guayama JV
hace 2 días

As the Sr. Administrative and Communications Assistant, you will work directly with the Site Leadership Team and will be responsible for performing a number of administrative duties.

These main duties include : Scheduling meetings, travel arrangements, organizing site calendars, and company activities.

This person will also identify and address the needs of senior leaders and perform administrative tasks to ensure the company’s workflow runs smoothly.

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following :

  • Schedule meetings and appointments and manage travel itineraries
  • Participate in the coordination and deployment of community activities
  • Arrange corporate events to take place inside and outside of the work place
  • Maintain an organized filing system of paper and electronic documents
  • Develop and sustain a level of professionalism among staff according to company values
  • Uphold a strict level of confidentiality
  • Negotiate with internal / external clients, vendors and suppliers
  • Support People Managers and colleagues in the coordination of colleague’s engagement initiatives
  • Support Leadership in the coordination of : Town Halls, Leadership Forums, Site Leadership Meeting, Corporate visits and Site Leader meetings, and global meetings
  • Participate in special site committees / teams as assigned
  • Manage integration initiatives, activities and efforts among the Site Administrative Support Team group
  • Develop business presentations as required
  • Write, edit and prepare internal and external materials
  • Interview source persons and research subjects in order to obtain information and verify facts;
  • Keep abreast of new communication technology and social media developments
  • Develop, recommend and maintain editorial policy and branding guidelines
  • Basic Qualifications :

    We are looking for professionals with these required skills to achieve our goals :

  • Bachelor's Degree
  • 6 years of related professional experience
  • Fully bilingual in English and Spanish (read, write, and speak both languages fluently)
  • Preferred Qualifications :

    If you have the following characteristics, it would be a plus :

  • Bachelor's Degree in Communications
  • Proficient in the use of Microsoft Office
  • Experience with video-making software
  • Ability to analyze business process performance and drive new processes to improve workflow
  • Why GSK?

    Our values and expectations are at the heart of everything we do and form an important part of our culture.

    These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork.

    As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities :

  • Agile and distributed decision-making using evidence and applying judgement to balance pace, rigour and risk.
  • Managing individual and team performance.
  • Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.
  • Implementing change initiatives and leading change.
  • Sustaining energy and well-being, building resilience in teams.
  • Continuously looking for opportunities to learn, build skills and share learning both internally and externally.
  • Developing people and building a talent pipeline.
  • Translating strategy into action - a compelling narrative, motivating others, setting objectives and delegation.
  • Building strong relationships and collaboration, managing trusted stakeholder relationships internally and externally.
  • Budgeting and forecasting, commercial and financial acumen.
  • LI-GSK
  • If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK HR Service Centre at 1-

    877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

    GSK is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity / expression, age, disability, genetic information, military service, covered / protected veteran status or any other federal, state or local protected class.

    Important notice to Employment businesses / Agencies

    GSK does not accept referrals from employment businesses and / or employment agencies in respect of the vacancies posted on this site.

    All employment businesses / agencies are required to contact GSK's commercial and general procurement / human resources department to obtain prior written authorization before referring any candidates to GSK.

    The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business / agency and GSK.

    In the absence of such written authorization being obtained any actions undertaken by the employment business / agency shall be deemed to have been performed without the consent or contractual agreement of GSK.

    GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses / agencies in respect of the vacancies posted on this site.

    Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment.

    This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements.

    For more information, please visit GSK’s Transparency Reporting For the Record site.

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