Responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system.
Providing these services in an effective and efficient manner will ensure that VEG’s finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.
ESSENTIAL FUNCTIONS of the Job (listed in order of importance) :
Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner.
Main Activities :
Verify that transactions comply with financial policies and procedures
Process backup reports after data entry
Manage check run
Record all check’s
Maintain listing of accounts receivable and payable
Maintain the general ledger
Print and distribute monthly financial reports
Credit Card Reconciliation
Maintain inventory files
Verify Petty Cash accounts and reconciliations.
Prepare travel and accommodation payments requests
Maintain a filing system for all financial documents
Ensure the confidentiality, security of financial, and employee files.
Complete payroll functions to ensure that staff are paid in an accurate and timely manner
Establish and maintain confidential casual employee files
Incorporate employee and professional service on WebCash Manager System (Banco Popular)
Verify pay amounts, hours of work, deductions, etc.
Batch pay sheets for data entry
Prepare and remit source deductions and payroll taxes
Generate and remit 401K Report
Expense form audits
Provide Customer Service Support to ensure effective and efficient standard of service and a business relationship.
Prepare, verify, and mail invoices and related supporting documents
Maintain the general ledger
Maintain updated customers files and file numbers
Make all the necessary collection efforts to keep the accounts receivable aging report within the specify terms
Analyze and record all customers payments in the QuickBooks accounting system
Assist the company Project Leads and customers to keep control of the project hours by resource and by site
Maintain a direct interaction and communication with our customers (customer service)
Provide support to our vendors to ensure effective and efficient business relationship.
Prepare purchase orders
Received, verify, and made the corresponding withholding income tax retentions
Data enter invoices for payment
Prepare vendor checks for mailing
Prepare manual checks as and when required
Maintain updated vendor files
Perform other related duties as required
Education and / or Experience
Possession of a Bachelor's Degree, preferably in Finance, Accounting or related field and three to five years of experience at a similar level.
Knowledge of accounts payable, accounts receivable and maintaining general ledgers. Knowledge of payroll functions and procedures.
High level of accuracy in preparing and entering financial and payroll information.
Must be able to read, write, and communicate fluently in English and Spanish. Ability to respond to common inquires of complaints for employees, customers, regulatory agencies, or members of the business community.
Mathematical and Computer Skills
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Advanced knowledge of Microsoft Office applications.
QuickBooks Enterprise or Professional, Versions 10 or above.