General Accountant
Validation & Engineering Group, Inc
Guaynabo, Puerto Rico
hace 6 días

Job Description

Responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system.

Providing these services in an effective and efficient manner will ensure that VEG’s finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.

ESSENTIAL FUNCTIONS of the Job (listed in order of importance) :

Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner.

Main Activities :

  • Verify that transactions comply with financial policies and procedures
  • Process backup reports after data entry
  • Manage check run
  • Record all check’s
  • Maintain listing of accounts receivable and payable
  • Maintain the general ledger
  • Print and distribute monthly financial reports
  • Bank Reconciliation
  • Credit Card Reconciliation
  • Maintain inventory files
  • Verify Petty Cash accounts and reconciliations.
  • Prepare travel and accommodation payments requests
  • Maintain a filing system for all financial documents
  • Ensure the confidentiality, security of financial, and employee files.
  • Complete payroll functions to ensure that staff are paid in an accurate and timely manner
  • Employee :

  • Establish and maintain confidential casual employee files
  • Incorporate employee and professional service on WebCash Manager System (Banco Popular)
  • Verify pay amounts, hours of work, deductions, etc.
  • Batch pay sheets for data entry
  • Prepare and remit source deductions and payroll taxes
  • Generate and remit 401K Report
  • Expense form audits
  • Expense Payment
  • Provide Customer Service Support to ensure effective and efficient standard of service and a business relationship.
  • Customers

  • Prepare, verify, and mail invoices and related supporting documents
  • Maintain the general ledger
  • Maintain updated customers files and file numbers
  • Make all the necessary collection efforts to keep the accounts receivable aging report within the specify terms
  • Analyze and record all customers payments in the QuickBooks accounting system
  • Assist the company Project Leads and customers to keep control of the project hours by resource and by site
  • Maintain a direct interaction and communication with our customers (customer service)
  • Provide support to our vendors to ensure effective and efficient business relationship.
  • Vendors

  • Prepare purchase orders
  • Received, verify, and made the corresponding withholding income tax retentions
  • Data enter invoices for payment
  • Prepare vendor checks for mailing
  • Prepare manual checks as and when required
  • Maintain updated vendor files
  • Perform other related duties as required
  • Qualifications

    Education and / or Experience

    Possession of a Bachelor's Degree, preferably in Finance, Accounting or related field and three to five years of experience at a similar level.

    Specialized Skills

    Knowledge of accounts payable, accounts receivable and maintaining general ledgers. Knowledge of payroll functions and procedures.

    High level of accuracy in preparing and entering financial and payroll information.

    Language Skills

    Must be able to read, write, and communicate fluently in English and Spanish. Ability to respond to common inquires of complaints for employees, customers, regulatory agencies, or members of the business community.

    Mathematical and Computer Skills

    Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Advanced knowledge of Microsoft Office applications.

    QuickBooks Enterprise or Professional, Versions 10 or above.

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